Ultimate Drill Book – Beam Application Privacy Policy

Last modified: July 2026

Introduction

Ultimate Drill Book (“Company” or “We“) respects your privacy and is committed to protecting it through our compliance with this policy. This policy describes:

  • The types of information we may collect or that you may provide when you download, register with, access, or use the Beam application (“Beam“).
  • Our practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies only to information we collect in Beam, and in email, text, and other electronic communications sent through or in connection with Beam.

This policy does not apply to information that:

  • We collect offline or on any other Company apps or websites, including websites you may access through Beam.

Our websites and apps may have their own privacy policies, which we encourage you to read before providing information on or through them.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, do not download, register with, or use Beam. By downloading, registering with, or using Beam, you agree to this privacy policy. This policy may change from time to time. Your continued use of Beam after we revise this policy means you accept those changes, so please check the policy periodically for updates.

Children Under the Age of 13

Children under 13 using Beam are required to obtain parental consent before using Beam. We do not knowingly collect personal information from children under 13. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at support@ultimatedrillbook.com.

Information We Collect and How We Collect It

We collect information from and about users of Beam:

  • Directly from you when you provide it to us.
  • Automatically when you use Beam.

Information You Provide to Us

When you download, register with, or use Beam, we may ask you provide information:

  • By which you may be personally identified, such as name, postal address, email address, or telephone number (“personal information“).
  • Name and email address are the only required personal information for student users registering on Beam.

This information includes:

  • Information that you provide by filling in forms in Beam. This includes information provided at the time of registering to use Beam and subscribing to our service. We may also ask you for information when you report a problem with Beam.
  • Records and copies of your correspondence (including email addresses and phone numbers) if you contact us.
  • Details of transactions you carry out through Beam and of the fulfillment of your orders.

We prioritize the security of your personal information. Our app uses encryption methods to secure your data during transmission and when stored in our systems. Sensitive information is accessible only to authorized employees, and we enforce strict access controls to protect your data. We also conduct daily backups to safeguard your information and ensure it can be recovered if needed. In the rare case of a security incident, we have incident response procedures in place and are able to minimize any potential risks to your data.

Below are the key mechanisms we have implemented to protect your information:

Encryption
All sensitive data transmitted between your device and our servers is encrypted using HTTPS and TLS protocols, ensuring that data is secure during transmission. User passwords are not stored in plaintext. Instead, we store only a secure hash (SHA1). This means that even if someone gains access to our database, they cannot retrieve your actual password

Backup & Recovery
We perform daily backups of our databases to ensure that data can be recovered in case of any unforeseen events.

Access Control
Access control mechanisms are implemented for ensuring only authorized employees can access sensitive data. Our customers can only access information they are authorized to view.

Network Security
We use HTTPS for secure communication, and our network security protocols include configuring whitelists. This means that only specific individuals with defined permissions can access particular parts of our system.

Automatic Information Collection

When you download, access, and use Beam, it may use technology to automatically collect:

  • Usage Details. When you access and use Beam, we may automatically collect certain details of your access to and use of Beam, including traffic data, location data, logs, and other communication data and the resources that you access and use on or through Beam.
  • Device Information. We may collect information about your mobile device and internet connection, including the device’s unique device identifier, operating system, and browser type.
  • Stored Information and Files. Beam also may access other information associated with other files stored on your device, only if allowed by the user. This may include photographs or PDFs.
  • Location Information. This App does not collect real-time information about the location of your device.

If you do not want us to collect this information do not download Beam or delete it from your device.

Information Collection Technologies

The technologies we use for automatic information collection may include:

  • Cookies (or mobile cookies). A cookie is a small file placed on your smartphone. It may be possible to refuse to accept mobile cookies by activating the appropriate setting on your smartphone. However, if you select this setting, you may be unable to access certain parts of our App.

We do NOT sell your information to third parties, or use your information for direct marketing purposes, behavioral advertising, or location-based functions. If you decide you no longer want to share your personal information with us, you may delete your account on Beam and we will no longer have access to your personal information.

How We Use Your Information as part of Analytics

Beam Analytics is a feature that allows ensemble directors to see usage statistics of ensemble members. This allows the director set practice goals and monitor time spent inside of Beam viewing music.The feature can turn on and off at the director’s discretion, and all data will automatically delete once the feature is turned off. Ensemble analytics are not available to view by anyone that is not a director in that ensemble.Analytics does not collect any additional personal information that Beam already collects. Analytics does not collect any sensitive personal information, including a user’s precise geolocation or any unique identifying information.A user is still able to delete their account and remove all personal information at any time during usage.

COPPA Compliance Statement

The Company is committed to protecting the rights of children by fully complying with the Children’s Online Privacy Protection Act (COPPA). According to which, it is necessary for us to obtain parental permission for all children under the age of 13 to register as a member or sign up for email communication on any apps that we might create or manage. We do not knowingly accept any information by and children under the age of 13 and will take all reasonable steps to prevent children from subverting this process.

FERPA Compliance Statement

The Company’s policies and our services are design to meet our responsibilities under the Family Educational Rights and Privacy Act (FERPA). We use any provided Student Data for account creation, login, and educational purposes only. We agree to work with each school to jointly ensure compliance with the FERPA regulations to protect the confidentiality of educational records, provide parents and eligible students the opportunity to access and review such records, and limit further disclosure of personal information only as necessary to support the school’s educational purposes.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information, to:

  • Provide you with Beam and its contents, and any other information, products, or services that you request from us.
  • Fulfill any other purpose for which you provide it.
  • Give you notices about your account/subscription, including expiration and renewal notices.
  • Carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
  • Notify you when Beam updates are available, and of changes to any products or services we offer or provide though it.

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual without restriction.

In addition, we may disclose personal information that we collect or you provide:

  • To our subsidiaries and affiliates.
  • To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Ultimate Drill Book’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Ultimate Drill Book about our Beam users is among the assets transferred.
  • To fulfill the purpose for which you provide it.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.
  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Ultimate Drill Book, our customers, or others.

Accessing and Correcting Your Personal Information

You can review and change your personal information by logging into Beam and visiting your account profile page. If you want to delete your personal information, you may do so by deleting your user account in Beam.

Your State Privacy Rights

State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information. To learn more about California residents’ privacy rights, visit The California Consumer Privacy Act at https://cppa.ca.gov/regulations/pdf/cppa_act.pdf

Data Security

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of Beam, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of information via the internet and mobile platforms is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted through Beam. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures we provide.

Beam Public Library
When you add a song from the Beam Public Library into your account, you accept these Terms and Conditions. Please note that songs only remain available so long as they exist in the Beam Public Library. If at any point a song is removed from the Beam Public Library, Beam must also
remove it from your account. DO NOT DISTRIBUTE ANY COPIES OF ANY MUSIC OUTSIDE OF BEAM DISTRIBUTION. To do so may be a violation of United States or International copyright law.

Changes to Our Privacy Policy

We may update our privacy policy from time to time. The date the privacy policy was last revised is identified at the top of the page. You are responsible for periodically visiting Beam and this privacy policy to check for any changes. In the event your home state updates its privacy laws after the date this privacy policy was last modified, such law will automatically be integrated into this policy.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at: support@ultimatedrillbook.com.